Pegasus Awards FAQ
1 The Nominating System
The biggest problem that OVFF perceived was that when folk are presented
with a blank piece of paper, is that it's HARD to think of who you feel
deserves the award.
To address this issue, OVFF now runs an online
Brainstorming Poll; so that you have the opportunity to submit an opinion
whenever you feel like it. Paper polls are also available at Filk conventions,
so that you can also submit while you're at the place where most of the
concert and performance activity happens.
After all the polls are returned, the Nominating Ballot is generated and sent out. The Nominating Ballot is the same as always - 6 categories, 5 open slots for each category. However, the difference now is that the results of the polls will be included with the Nominating Ballot.
You can still nominate whoever you want to - but now you get a handy list to either use directly, or use to brainstorm other ideas about who to nominate.
To allow time for the polling, the schedule as to when the Nominating and Final Ballots are distributed has been tightened up somewhat:
Nominating Ballot: Released around Marcon (late May)
Final Ballot: Released at or shortly before Worldcon (usually the end of August/early September)
So, rather than having about 6 months to vote on each ballot, it's been
shortened to about 2 months on the Nominating Ballot, and a bit more than
a month and a half on the Final Ballot.
OVFF didn't feel that this would be much of a problem, as 90% of the ballots have traditionally come in within the last week.
Watch who's playing in the open circles and concerts. Fill
out a brainstorming poll. Let OVFF know who you think deserves
2 Are commercially released songs, by non filkers, eligible for Pegasus awards?
The best answer is "It depends".
Technically; the answer is "no, non-filkers are not eligible". However, the definition of who and who is not a filker can be a very slippery thing; and can lead to exclusions that cut off the very lifeblood of what makes us a living, growing community.
Dave Weingart wrote on the newsgroup rec.music filk: "Filk is a matter of symbolism and intent. Unless said commercial releases are songs by people who are in some way part of the community, I personally would neither nominate nor vote for them, and would vociferously recommend that others do likewise. They might be good songs, they might even fall under "found filk," but to me they are NOT eligible for a Pegasus, any more than any given Stan Rogers tune should be."
So - what is the answer?
Follow some basic rules of thumb:
- Has the composer/performer ever attended an SF or Filk con?
- Are you comfortable approaching this person personally to offer a nomination/award?
- Would the person you want to nominate be open to a Nomination?
- If the composer passed away before SF fandom existed, is their material
sung by Fandom?
If the first three answers are 'no'; then this is not a person that should
be nominated; no matter how good you feel their song, performance ability,
or compositional talent is. For example, Weird Al is not, and never has
been, interested in filk. Therefore, he (and his songs) are not eligible.
Question 4 is a kicker. What do we do about Kipling, and other composers in this category? OVFF prefers to think of the Pegasus as a living award; meeting the needs of our ever changing community. If a majority of the community chooses to recognize someone in this category, then we recognize that individual.
When you fill out a Nominating Ballot, you are required to also fill out
your name and contact information. In the past, this has been to help ensure
that we have "one filker, one vote". Going forward, this means that we may
call on you to provide contact information for a potential Nominee if we
can't find any other way to contact them.
Remember that at the base of it all; the Pegasus is a filk community award. There are many avenues into our community; and pretty much a person is a member as soon as they indicate their interest (through attendance at cons, filks, friends, music, etc) and intent to hang out with us.
There are also an amazing number of talented folk already in our community who deserve recognition.
So- vote your conscience. :) And that's really the best way to go.
3 What are the rules with the 'Classic Filk' category?
Only songs that are ten years or older are eligible for the Best Classic Filk Song category.
The idea is to try to identify those songs that may not have won Pegasus Awards in their past (remember, a song may only win one Pegasus Award), but have stood the test of time and have (in some ways) entered the community consciousness.
And, while there remains no time limit in other categories (yes, you can still nominate songs that are as old as the hills); we hope that this category will help focus newer songs into the floating categories and Best Filk Song category.
4 What's up with requiring audio?
Let's face it; this is a music award. For years, the single biggest complaint submitted to the Pegasus comittees has been, "How can I vote for something I've never heard?".
To address this, OVFF started the Pegasus Nominees Concert series in 1998.
With the advances in communications technology and the Internet, we can
now make samples of all Nominated songs and Nominees available to help you
make YOUR choices when voting- and you don't have to attend OVFF to hear
OVFF makes a sound sample available consisting of at least a verse and chorus (or whatever part of the song contains enough of the melody that you get a good idea of how it really sounds)- in most cases approximately a minute's worth of music.
Another reason to keep the size down is so that the songs can be reasonably downloaded over a 56k modem line. Generally, we try to keep the size as close to 1mb as possible.
All Nominees are required to submit a recording of their work for distribution. OVFF does everything possible to help facilitate this. There is no requirement regarding the quality of the recording- and recordings are acceptable on almost any media (except Edison cylinder... we don't have a player. Everything else (vinyl, cassette, MD, CD, etc) works fine. Now, if you need to submit your recording on Edison cylinder, we'll see what we can do...).
One last note- the requirement for a recording submission is limited by law... in other words; if you're breaking the law by submitting a recording, then the requirement is waived. (See the parody statements, next)
5 Isn't there a problem requiring recordings for parodies?
Yep. And here we JUST got done telling you that everyone must submit a recording...
Remember, the goal is to ensure that the maximum number of people possible have a reasonable way of judging between the various songs.
In the case of a parody, where posting a recording might open the writer to legal action; we do not require a sound recording.
We do post lyrics on a voluntary basis on the Pegasus Nominees site; but
only a recording is actually required. In the case of a parody submission,
the lyrics are required in lieu of the sound recording
7 Why won't the Pegasus go to Preferential Voting?
Ok, this one's a toughie.
In 2004, we gathered data for preferential voting (otherwise referred to as an Australian Ballot). The Hugo awards are voted this way.
Essentially, rather than voting for one song or artist out of five, voters listed them in order of preference, with the most preferred song or artist being '1'.
We looked at several different systems of tabulating this data, and settled
on the the way the Hugo Awards are tabulated.
This had the advantage of available software, as well as being
time-tested and fairly bulletproof. Not to mention plenty of fannish precedent...
The Hugo balloting ends months before Worldcon.This allows several weeks of time for data entry into the software so that the winners can be determined.
The Pegasus doesn't have anything near the volume of ballots that Worldcon
and the Hugos get; but we also don't have the same luxuries of time that
Worldcon has. You can vote until 11:59 the Friday night of OVFF- and we
present the awards at the banquet on Saturday night. We have less than 12
hours to determine the award winners, and get the information to the engraver
for the Awards.
In 2004 we received over 250 ballots. With 6 categories, and 5 Nominees per category, that's 7,500 discrete points of data that have to be entered and tabulated.
About half of the 2004 ballots came in through email, but the email cutoff date was the same as at-con voting- so we were still receiving ballots right up to the last minute.
We tabulated about 150 ballots after the Pegasus Nominees Concert on Friday night. That's 4,500 discrete bits of data that had to be input into the software. We worked all night.
The end result of this was that several of the concom members (Chair included) were at less than their best for Saturday due to an extreme (even for filkers) lack of sleep.
So, how does this shake out?
That year, there was no difference in the outcome between a straight popular vote and running the results through the Hugo software. This isn't to say that that preferential voting doesn't work- quite to the contrary. It just states that 2004's winners were strong enough to stand up under two different voting schema.
The purpose of looking at preferential voting was to try to minimize the impact of a large singular block of votes (the at-con OVFF vote right after the Pegasus Nominees Concert), and give more weight to the worldwide email vote.
However, we live in a real world. And the resources to consistently apply this method of vote tabulation is currently beyond us.
Yes, applying more people/computers to the problem will solve it. However, given the voluntary nature of cons and filk; the ability to consistently apply these resources, year after year, is questionable. And face it, would you (yes, YOU) give up your Friday night of filking to sit in a room and punch numbers into a laptop? One year, sure. Two?
On top of that, the past year (2005) had an increase in world-wide electronic and paper ballot submission before the con. The imbalance that we felt we might have had dwindled to insignificance, if not dissapeared entirely.
We do not consider this topic closed permanently- and we are willing to entertain ideas from the community as to how we could make this tabulation method possible and consistently repeatable (without killing anyone) within the time constraints we have to work with.
But until that day comes, the Pegasus will continue to be determined by a straight popular vote.